Check Financial Tab (Transactions)

The Transactions view of the check Financial tab displays a list of individual transactions that have been entered for the selected check record.

Click a specific transaction to view more detailed information.

Financial Tab Options

Option

Description

Collections Officer

A link on this page displays the name of the collections officer associated with the case party or the link displaying “No Active Collections Officer” is displayed. Use these links to maintain a collections officer for the case fees.

Sort By

Select one of the following options to sort the transactions:

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Select Audit ID to sort the transactions by the unique ID number that is system-assigned. The audit ID is displayed above the transaction date in the Date column.

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Select Reverse Transaction Date to sort the transactions with the most recent transaction date first.

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Select Reverse Transaction Date – Related to sort the transactions with the most recent transaction date first. Related transactions, such as a charge and a reversed charge, are grouped together.

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Select Transaction Date to sort the transactions with the oldest transaction date first.

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Select Transaction Date – Related to sort the transactions with the oldest transaction date first. Related transactions, such as a charge and a reverse charge, are grouped together.

Collections Status

A link on this page displays the collection status of the fee. If no collection status has been added, the link displays as “No Collection Status.” Use these links to maintain collections statuses for the case fees.

Print Detail (ALT+P)

Click to display the case fee balance information in a printable format.

Transaction Table

A total is displayed at the bottom of each the columns in the transaction table.

Column	Description
Date	This column lists the date of the transaction and a system-assigned ID number. This unique ID number is used as a reference tool on financial reports.
Reference	This column lists the type of transaction (e.g., charge, payment at counter). If the transaction is a payment, the receipt number is displayed.
Charges	The amounts assessed for charge transactions are listed in this column.
Payments	If payments have been made, the amount of the payment transaction is listed in this column.
Credits	If credit transactions have been entered, the amount of the credit is listed in this column.
Balance	The balance is updated after each transaction and displayed in this column.
Disb(ursements)	If a disbursement check was created to disburse funds to the appropriate recipient(s), the amount that is disbursed is displayed in this column.
Escrow	The current amount in escrow is updated after each transaction and displayed in this column.

Balances Table Options

Option	Description
	Click to add a financial note to the case.
Add Pmt Plan / Edit Pmt Plan	If the case does not have a payment plan, click Add Pmt Plan to add a payment plan for the selected party. If the case has already been added to a payment plan, click Edit Pmt Plan to view the payment plan history.
	Click to print a financial form. The Select Document dialog box is displayed for choosing the form to print.
Edit Detail	Click to edit fees that have been assessed for the party. This option is not available if you do not have the appropriate rights.
View Balances	Click to access the Balances view of the Financial tab.
(ALT+D)	Click to create a single disbursement check. This option cannot be selected if there is no money in escrow to be disbursed.
(ALT+A)	Click to post adjustments to the charges on the case. If there are no charges for the selected party, this icon is disabled.
(ALT+C)	Click to assess fees for the selected party. This option can still be used to add charges even if the case fees have been added to a payment plan.
(ALT+Y)	Click to post a payment for the selected party. If there are no fees with a balance, this icon is disabled.
(ALT+E)	Click to post a credit on the account.
(ALT+R)	Click to post a charge reduction on the account.
Payment Plan	This link is displayed at the bottom of the Balance column if the case has already been added to a payment plan. Click to modify the payment plan.

Right-click Options

Right-click Option	Description
Void Transaction	Right-click a transaction and select this option to void the transaction. Transactions may be voided as long as the till they are originally included in remains open and in use. After a till is closed and it is included in a deposit, voids may not be posted. Voided transactions are listed in red parenthesis within their respective columns. This option is displayed depending on user rights and the type of transaction.
Reverse Transaction	Right-click a transaction and select this option to reverse the effects of the original transaction. For example, reverse a voided payment transaction and the money is re-applied to the open till. Reversals are listed in red parenthesis within their respective columns. This option is displayed depending on user rights and the type of transaction.
Cancel Transaction	Right-click a transaction and select this option to cancel any pending transactions queued in Odyssey. This option is typically used for disbursement checks.
Delete Transaction	Right-click a transaction and select this option to remove the transaction.