Case Financial Tab (Summary)
Access the case Financial tab to view a summary, case fee balances, registry accounts, or transactions of case financial information for each party
on the case. From the financial summary, access more detailed information for each of the available financial categories.
A collection status is used to track cases referred to a collection agency and indicates whether a party's case fees, fines,
or payment plans have been sent to collections. The collection status information is available throughout Odyssey wherever
financial information is displayed for a case, party, or payment plan.
If a payment plan is set up for a party on the case, a Payment Plan link is displayed on the Financial tab beside the party name. Click this link to maintain the payment plan information for that party.
Financial Tab Options
| Option | Description | ||||||
|---|---|---|---|---|---|---|---|
| Projected Fees (ALT+E) | Click this button to view the projected fee assessments for each party in criminal cases. | ||||||
| Group By | Use the following options to group the information shown in the financial summary:
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| Show Categories/Parties with no Activity | Select this check box to view all the available financial categories. To view only financial categories that have activity,
clear the check box.
The links for financial categories or parties that have financial activity are displayed in blue. The links for financial
categories or parties that have NO financial activity are displayed in gray.
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| Print Summary (ALT+P) | Click to print the summary of financial information for the case. When the standard Windows Print dialog box is displayed, select the printer and number of copies. |
Financial Summary Information
Basic financial information is displayed in the following columns.
| Column | Description |
|---|---|
| Party/Financial | This first column lists the financial categories that are available for the case as well as the names of the case parties.
This information may be grouped by party type or financial category.
Sections of financial information can be expanded and collapsed individually. Click
 to expand a section of information or  to collapse a section.
When grouped by financial category, the individual party names become links that you can click to view additional financial
details.
If a financial group exists for the case, selecting a financial category opens the Financial Groups dialog box.
When grouped by party type, the financial categories are listed below each name. Select a category below a party name to view
additional financial details for that party.
Under the defendant's name, any fines, fees or trusts that were entered in the Fine field on the Add a New Citation page are displayed as Case Fines and Fees.
Depending on the financial category, one of the following Financial tab views is displayed when you click a link in this column:
|
| Current Due | If any party has a current balance that has not been paid, that balance is displayed beside the appropriate party name (when
grouped by financial category) or financial category (when grouped by party type).
When the financial information is grouped by financial category, a sub-total of the balance for each financial category is
also displayed in this column.
|
| Total Balance | The overall balance for each account is displayed beside the appropriate party name (when grouped by financial category) or
financial category (when grouped by party type).
When the financial information is grouped by financial category, a sub-total of the balance for each financial category is
also displayed in this column.
|
| Escrow Balance | If a party has money in escrow, the escrow total is displayed in this column. When grouped by financial category, the amount
in escrow is displayed beside the appropriate party name. When grouped by party type, the amount is displayed beside the appropriate
financial category.
When the information is grouped by financial category, a sub-total of the escrow amount is displayed for each category in
this column.
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| Last Activity | The date and type of the last transaction for each party in each financial category is displayed in the Last Activity column.
Pause the mouse pointer on the last activity to see the transaction date, payment type, dollar amount of the transaction,
and the user ID of the person who completed the transaction.
|
Invested
The principal and interest information is shown in the Acct Info area within the Invested section of the Financial tab. The ending balance is the current balance of the registry account, while the principal shows the principal balance,
and the interest displays the interest balance.
When money is disbursed from the account, the principal is always disbursed prior to the interest.
The following is a list of how different transactions affect the principal and interest displayed:
| • | Entering a positive bank charge transaction reduces the principal balance. |
| • | Entering a negative bank charge transaction increases the principal balance. |
| • | Entering a positive external deposit transaction increases the principal balance. |
| • | Entering a negative external deposit transaction reduces the principal balance. |
| • | Entering a positive interest payment transaction increases the interest balance. |
| • | Entering a negative interest payment transaction decreases the interest balance. |
| • | Correcting transactions could cause the balances of principal and/or interest to display a negative amount. |
| • | Interest should only be reduced if the principal balance reaches $0.00. |
Categories/Parties with No Activity
When the financial information is grouped by party type, the financial categories are listed below each party name. Select
the Show Categories with No Activity check box to view all the available financial categories. To view only financial categories that have activity, clear the
check box.
When the information is grouped by financial category, the party names are listed below each category header. To view all
the party names, select the Show Parties with No Activity check box. To view only parties that have financial activity, clear the check box.
Sharing Financial Data with a Supervision Department
If your site has both Case Manager and Supervision, you may see additional financial categories on the case records Financial tab. Both products have the same structure for tracking case fees and can assess/collect fees, depending on the business
process for both offices.
In order to see fees in either product center, you must have the right to view financial data for that product center. If
you have the right to view financial data in both product centers, then you will see a combination of financial categories
for both product centers. If you only have the right to view financial data in one product center, then only that product
center's financial categories display.
A scales icon (
) displays to the left of a financial category if it is NOT in the product center that you are currently logged into. The
icon indicates that it is a financial category that is showing through to your product center.
) displays to the left of a financial category if it is NOT in the product center that you are currently logged into. The
icon indicates that it is a financial category that is showing through to your product center.
Clicking the link will take you into the financial information for that financial category and into that product center, regardless
of which product center you started from. Again you must have the appropriate rights in that product center in order to perform
further financial functions, such as assessing a charge, taking a payment, and voiding a payment.