Registry Account Deposit Fields

Complete the following fields to post registry account deposits.

Transaction Detail

Field Name	Field Description
Receipt # / Manual	If using system-assigned receipt numbers, Odyssey displays “System Assigned” here. A receipt number is automatically generated and printed on the receipt when the transaction is processed. To manually assign receipt numbers, select the Manual check box and type the receipt number in the Receipt # field. The option to print a receipt is not available if the Manual check box is selected, and the Save/Print button is disabled. Manual receipt numbers are typically generated using pre-printed paper receipts. Since these receipts have already been written up by hand, there is no need for an additional Odyssey generated receipt.
Date	Enter the date when the transaction is processed. Transactions may only be backdated by users with the appropriate rights. A transaction cannot be backdated prior to the beginning of the current financial period or beyond the backdate limit.
Type	Use the drop-down list to select the type of deposit (e.g., civil – registry deposit, criminal – cash bond deposit, deposit from accounts, draw down deposit, interest payment). Click the arrow to view a list of codes, or press F4 to find a code.
Amount to be Applied	This is the total amount applied to the fee schedules selected in the Transaction Balances section. If using manual distribution, this displays the total amount manually distributed in the Transaction Balances section of the dialog box. If an amount is entered that is greater than the balance owed, an error display prompting the selection of another fee schedule or adjust the amount to be applied.
Trust/Case Party / Non-Case Party	Indicate whether or not the person paying the fee is a party on the case (e.g., plaintiff, defendant). If you change this option once you enter the payor’s name and address, that information is cleared.
Payor	If the payor is a Trust/Case Party, click to select the payor. If adding a non-case party, type the full name of the person making the deposit in the free-form text box.
Address	Click to specify the receipt mailing address for the payor if you need to mail a receipt.
Till	If you are currently logged on to a till, that till is displayed here. If not logged on to a till, this field is blank. Click to sign on to a till. Pause the mouse pointer on the till information to display a tooltip showing the cashier ID, if one exists, and a description of the collection station.
Comment	Type notes or comments related to the record. Click for additional space. Click to check the spelling of the text entered.

Tender Detail

Field Name

Field Description

Method

Select the method by which this deposit was made (e.g., money order, cash). Click the arrow to view a list of codes, or press F4 to find a code.

If a debit or credit card is selected as a method of deposit,

is displayed next to the field. Click

to entering card detail.

Amount

Type the amount that was tendered.

Ref #

If the deposit is made using a check, money order, or another form of deposit that has a reference number, type that number for tracking purposes.

Account

This field is displayed if you select a draw-down account as the tender method. Click

to select the account you want to use.

Add Additional Tender

If the payor is using multiple methods of deposit (e.g., a check and cash), Enter the first set of data for Method and Amount, and then click Add Additional Tender to complete the additional tender method fields.

After additional tender has been added to the deposit, all of the tender methods are displayed in a table. Click a tender method to modify the additional tender method fields.

To remove an additional tender, right-click it and select Delete.

Balance

This part of the page is divided into the following sections:

•

Balance

This displays the current total balance for the fees and accounts selected.

•

Amt Applied

This reflects the dollar amount entered in the Amount to Be Applied field under the Transaction Detail header. When you make changes to the Amount to Be Applied field, those changes are reflected here as well.

•

New Balance

Shows the total amount that remaining owed amount for all fees and accounts selected after the Amt Applied is subtracted from the Balance.

Tender

This part of the page is divided into the following sections:

•

Tendered

The current total for all tender methods entered for this transaction. Any changes to the Amount field in the Tender Detail section are reflected here as well.

•

Applied

The dollar amount entered in the Amount to Be Applied field in the Transaction Balances section. Any changes made to the fee schedules are reflected here as well. The minus sign (-) indicates it will be subtracted from the Tendered amount.

•

Change

The amount of any change that will be returned (either directly from the drawer or other distribution method) If the Tendered amount is greater than the Applied amount, the Change amount displays in green. If the Tendered amount is less than the Applied amount, the Due amount displays in red.

Transaction Balances

Option	Description
Use Manual Distribution	Select this check box to manually distribute the deposit among the fees, or clear it to have the system automatically distribute the deposit to the individual fees in the selected fee schedules.
	Click to select a fee schedule for the deposit.
	Click to search for an account to add to the deposit. This option is not available when adding bond fees.
/	Click to display a list of the fee schedules associated with that party. Click to close the list of fee schedules for that party. If there is only one party for the case, that party's fee schedules are expanded by default.
/	Click to see the individual fees. To hide the individual fees, click .
/	If the box beside a fee schedule is selected (), the deposits are applied to that fee schedule. To remove a particular fee schedule from a deposit, click the box to clear the check ().
	This icon is displayed if the record contains a fee schedule requiring user input. Click to access the fee calculation wizard.
	This icon is displayed in the Manual column for increased amount distributed.
	This icon is displayed in the Manual column for reduced amount distributed.