Financial Codes
Financial codes include the setup for the financial activity in Odyssey.
Before configuring the code behaviors, you must complete the basic code setup, including the code description and the dates on which the code becomes effective and obsolete. After completing the static
fields, you must then complete the fields specified on each individual code.
| Code | Description | Additional Code Behaviors | |||||||||
| Financial Categories | Type of financial assessment categories in the system, such as bonds, filing fees, or trust. | Financial Category Code Fields | |||||||||
| Registry Account Types | Defines registry account types. | Financial Category – From the drop-down list select the financial category for this check type.
Select the check boxes to choose the options:
Fee Category – This table lists the fee categories and rules used to calculate. Click
 to add a rule.
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| Adjustment Reasons | Indicates the reasons used to identify why a transaction is reversed or adjusted. | ||||||||||
| AR/Charge Customer | Indicates customers who are allowed to charge their payments, for which you will bill them at a later date. | ||||||||||
| Auditor G/L Accounts | Indicates the Auditor G/L Number associated with fees collected for a GL Account by the court for a location. | Auditor GL Number – Type the auditor GL number. | |||||||||
| Card Type | Indicates type of credit cards used for payments | ||||||||||
| Check Types | Indicates the types of checks that are "cut" from the system (for example,"Check to Investments" or "Check to Party") | Financial Category – From the drop-down list select the financial category for this check type.
Type of Payee – Select Party or Account as the payee type for this check type and financial category.
Financial Mgr Location – Click
 to select the location for this check type.
Check Type – From this drop-down list, select the check type.
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| Checking Account | Indicates the details of the bank accounts from which your office will be writing checks. | Financial Mgr Location – Click to select the location for this check type.
Account # – From the drop-down list, select the account number of this checking account.
Bank – Type the name of the bank in which this account exists.
Routing Number – Type the routing number for the checking account.
Detail Signature – Click
to add a detail signature for this checking account.
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| Collection Officers | Indicates the collection officers who can be added to a case party. | ||||||||||
| Collection Status | Indicates the collection statuses available for tracking payment plans or cases that were sent to a collection agency. | Post Payment – From the drop-down list, select to allow a post payment, prevent a post payment, or display a warning of this collection
status when a post payment is made.
Completed Date – Select this check box to display the completed day on the collection status.
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| Credit Card Devices | Indicates the credit card devices used to accept payments. | Base Credit Card Device – From the drop-down list, select the base credit card device.
Allow manual credit card entry – Select this check box to allow a manual credit card entry on this device.
Display amount confirmation – Select this check box to display an amount confirmation device.
Require credit card signature – Select this check box to require a signature on credit card transactions on this device.
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| Draw-down Accounts | Provides a list of accounts to which parties can deposit funds and later apply to balances due | Draw-down Account Detail Tab | |||||||||
| Funds | Indicates the different funds used by the system | ||||||||||
| G/L Accounts | Indicates the general ledger account codes and their descriptions | Fund – From the drop-down list, select the fund to which this general ledger account code is linked.
Financial Mgr Location – Click
to select the location for this G/L account.
Account # – From the drop-down list, select the account number of this G/L account.
Auditor GL Number – Type the auditor GL number.
Add – Select this option to add the local behavior.
Migrate – Click this link to set up the migration data for this account.
Restore – Click this link to reset the previous settings for this general ledger account.
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| Interest Stay Reasons | Indicates reasons why a financial group will suspend the assessment of interest (for example, Judgment Set Aside or Bankruptcy). | ||||||||||
| Invoice Header | Indicates the text headings that appear at the top of invoices | Invoice Header – Type the information you want to be displayed in the header of invoices. | |||||||||
| Payment Plan Stop Reason | Indicates reasons why a payment plan may have been stopped (for example, Plan Violated) | ||||||||||
| Payment Types | Indicates the types of payment accepted by the office (for example, "Deposit from Party", "Payment", "Credit" or "Waiver"). | Base Financial Category – From the drop-down list, select the base financial category in which this payment type is available.
Desired Result of Payment Type Application – Select to either make a deposit or an external deposit for this payment type.
Payor Type – Select either Payor or Account for this payment type.
Default to Manual Distribution for payment plans – Select this check box to default the payment type to manual distribution for payment plans.
Use as waive credit type – Select this check box to use this payment type as a waive credit type.
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| Receipt Headers | Indicates the text that is displayed in the header of receipts. | Receipt Header – Type the information you want to be displayed in the header of receipts.
Number of Copies to Print – Type the number of copies of the receipt you want to print.
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| Receipt Pools | Indicates the pool, or set, of ID numbers and associated formats for building receipts. Different stations can use different receipt pools. | Receipt Format – Click  to select the receipt format.
Receipt Type Configuration – From the drop-down list, select the receipt type configuration to use for this receipt pool.
Receipt Type Parameter – Type the receipt type parameter. Click
 for more information on the options available on this field.
Receipt Header – From the drop-down list, select the receipt header type to use for this receipt pool.
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| Slip Validation | Allows you to define the information to be printed on the back of a check with slip validation | Header – Type the information you want to be displayed on the slip validation header.
Include – Select the check boxes next to the information you want included in the slip: Date/Time, Location, Cashier ID, Bank Account Number, Payment Type, Tender Amount, Transaction Amount, Receipt Number, Case Number.
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| Source of Fees | Indicates the source of fees that are paid to an appointed party on a case. | ||||||||||
| Station – Cashiering | Indicates the computer stations set up to accept tills. | Station – Cashiering Fields | |||||||||
| Station – Invoicing | Indicates the computer stations set up to print invoices. | Status – This field automatically populates with the status of the invoicing station.
Link to this PC – Click this link to link the invoicing station to the workstation.
Default Printer – Click
to select the default printer that will print invoices from this invoicing station.
Invoice Header – From the drop-down list, select the invoice header to use with this invoicing station.
Invoice Type – From the drop-down list, select the invoice type to use with this invoicing station.
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| Tender Method Groups | Indicates the types of tender methods grouped together. | Include as Part of Cash Deposit on the Deposit Analysis Dialog – Select this check box to include this tender method group as part of a cash deposit on the deposit analysis dialog box. | |||||||||
| Tender Methods | Indicates the different types of tender accepted. | Tender Method Key – From the drop-down list, select the tender method key.
Tender Method Group – From the drop-down list, select the tender method group with which to associate this tender method.
Distribution Priority – Type a priority level for this tender method.
Issue change from drawer allowed – Select this check box to allow change to be issued from the drawer for this tender method.
This code is used for "Change Due" – Select this check box to use this tender method as "Change Due."
Use reference number field – Select this check box to use the reference number field for this tender method. Then select the Reference number required check box to require a reference number on this tender method.
Open cash drawer – Select this check box to open the cash drawer when this tender method is used.
Perform Check Validation – Select this check box to perform a check validation on this tender method.
Use AR/Charge Customer – Select this check box to allow this tender method to be used by AR/Charge Customers.
Checking Deposit Account – Select this check box to connect this tender method to a checking deposit account. Then, select the location, account in
which to deposit, and the account from which disbursements are processed.
Allow input from External Device – Select this check box to allow input from an external device for this tender method.
Apply Convenience Fee – Select this check box to add a convenience fee for this tender method. This check box is only available if the Allow input from External Device check box is selected.
Convenience Flat Fee – Type a fee amount for the convenience fee. This field is only available if the Apply Convenience Fee check box is selected.
Convenience Percentage – Type a percentage amount for the convenience fee. This field is only available if the Apply Convenience Fee check box is selected.
Hold for Disbursement – Select this check box to hold the monies in this tender method for a specified amount of days.
Number of Days – Type the number of days in which to hold this tender method from disbursement.
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| Tills | Indicates the different tills set up to accept payments at a station. | Default Users – Click to select the default users for this till.
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