Hearing Notice Setup Codes Fields

Code and Description

Field Name	Field Description
Show This Code for Location	Select this check box to enable the code for the selected location.
Code	The code word you previously entered is displayed here, but you can enter a different code if needed. If you enter a code word that has already been assigned to another code, a warning message is displayed as codes must be unique. Code words can contain numbers and uppercase or lowercase letters. You can also include periods, dashes, underscores, or parentheses. The word ALL cannot be included in the code word, regardless of case.
Description	Type a description for the code.

Effective Information

Field Name	Field Description
Mappings (ALT+M)	If mapping is available for the code, click this link to map codes in Odyssey to state-specific codes.
Effective Date	If the code should not become available until a later date, enter that date in this field.
Obsolete Date	If the code ever becomes obsolete (meaning it is no longer used) or will become obsolete at some point in the future, enter an obsolete date. The code is considered to be inactive when it reaches the obsolete date and remains obsolete until the date is removed or changed to a future date. When a code is made obsolete, it is no longer accessible to the users and cannot be selected.

Case Categories

Click

to select the case categories to be included in the hearing notice.

Case Options

Field Name	Field Description
Print/Send a Copy for File per Case	Select this check box to create an extra copy of the notice for each case.
Form	Click to select the form to be used.
Do not print if the form can be saved to the case	Select this check box to prevent the form from printing if it can be saved to the case. Note: This option requires the Save Merged Forms licence key.
Filter by Case Party Relationship	Select this check box to filter the notice forms by case party relationship.

Parties for the Plaintiff

Field Name	Field Description
Do Not Print/Send To Plaintiff	Select this option to prevent the notice from being generated for the plaintiff.
Print/Send to Plaintiff’s Attorney or Plaintiff if No Attorney	Select this option to generate the notice for the plaintiff’s attorney, or send to the plaintiff if the plaintiff has no attorney.
Lead Attorney Only	Select this check box to send the notice to the lead attorney only.
Form	Click to select the form to be used.
Always Print/Send To	Select one of the check boxes to indicate whether the form should always be sent to the plaintiff or the plaintiff’s attorney, then select the form from the appropriate Form field. If you select Plaintiff’s Attorney, select Lead Attorney Only if you want to send the form only to the plaintiff’s lead attorney.

Parties for the Defendant

Field Name	Field Description
Do Not Print/Send To Defendant	Select this option to prevent the notice from being generated for the defendant.
Print/Send to Defendant’s Attorney or Defendant if No Attorney	Select this option to generate the notice for the defendant’s attorney, or send to the defendant if the defendant has no attorney.
Lead Attorney Only	Select this check box to send the notice to the lead attorney only.
Form	Click to select the form to be used.
Always Print/Send To	Select one of the check boxes to indicate whether the form should always be sent to the defendant or the defendant’s attorney, then select the form from the appropriate Form field. If you select Defendant’s Attorney, select Lead Attorney Only if you want to send the form only to the defendant’s lead attorney.

Additional Parties

The Additional Parties section lets you add party types to receive the notice.