Most of the money collected by the court through the payment of case fees is disbursed to other entities. Several checks for
case fees can be disbursed at one time through the group disbursement process or a single case fees check can be disbursed
individually. Miscellaneous payments are only disbursed through the group disbursement process; while registry deposits are
only disbursed individually.
Disbursing Single Checks for Case Fees
There are times when a single check should be disbursed separate from the group disbursement process. For example, an individual
check can be generated to disburse case fees to a restitution victim who does not want to wait until the weekly or monthly
group disbursement.
Single check instances are
created through the case
Financial tab. The correct escrow is selected for disbursement. Then the check information is entered and submitted to the check queue,
where it is held until it is exported to your office's check printing software.
Disbursing Checks through the Group Disbursement Process
Multiple checks can be submitted to the check queue at one time using the
group disbursement process, which is available under the
Fees & Finances option on the navigation menu. There are two common uses of the group disbursement:
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A large sum of money can be collected from various sources and disbursed to a single recipient. For example, a clerk may deposit
the collected money into a holding account and generate a large check to the county’s general funds. The system gathers all
the money collected on multiple cases over a period of time and generates a combined check. |
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A large sum of money can also be disbursed to multiple recipients, as is the case with restitution. Several small checks are
generated and disbursed on a regular basis. |