Exhibit Type Code Fields
Exhibit Type codes indicate the type of exhibit, such as a document or photograph. The following fields are available when
maintaining these codes.
System-Wide Code and Description Fields
| Field Name | Field Description |
|---|---|
| Show this code for Location | Select this check box to enable the code for the selected location. |
| Use for API only | Select this check box to indicate that the code is only for use with an application program interface (API). |
| Code | The code word you previously entered is displayed here, but you can enter a different code if needed. If you enter a code
word that has already been assigned to another code, a warning message is displayed, as codes must be unique.
Code words can contain numbers and uppercase or lowercase letters. You can also include periods, dashes, underscores, and
parentheses. The word ALL cannot be included in the code word, regardless of case.
|
| Description | Type a description for the code. |
| Mappings (ALT+M) | This option is not available for all codes. If mapping is available for the code, click this link to map codes in Odyssey to state-specific codes. |
System-Wide Effective Information Fields
| Field Name | Field Description |
|---|---|
| Effective Date | If the code is not available until a specific date, enter the date that the code becomes available. |
| Obsolete Date | If the code becomes obsolete (meaning it is no longer used) or will become obsolete at some point in the future, enter an
obsolete date.
The code is considered to be inactive when it reaches the obsolete date and remains obsolete until the date is removed or
changed to a future date. When a code is made obsolete, it is no longer accessible to the users and cannot be selected.
|
Location Exhibit Type Behavior
| Field Name | Field Description |
|---|---|
| Default Status | From the drop-down list, select the default status for the exhibit type code. |
| Default Location | Click  to select the default locations for the exhibit type code.
|
| Exhibit ID is required |
Select this check box to make an exhibit ID required on the Detail tab for this exhibit type.
If either the Exhibit ID Format or the Exhibit ID Pool field is populated, this check box is automatically selected and the Exhibit ID field displays as "System Generated" on the exhibit Detail tab.
The assumption is that if the exhibit ID is configured to be a system-generated ID, then it will always be required.
If the check box is selected but the Exhibit ID Format or the Exhibit ID Pool field is not populated, then the Exhibit ID field on the exhibit Detail tab is a required text field.
If the check box is not selected, then the Exhibit ID field on the exhibit Detail tab is an optional text field.
|
| Exhibit ID Format | From the drop-down list, select the exhibit ID format to be used for this exhibit type. |
| Exhibit ID Token | Type the five-character token used to populate the exhibit ID token component. |
| Exhibit ID Pool | From the drop-down list, select the exhibit ID pool to be used for this exhibit type. |