Document Security Groups Code Fields

Document Security Groups codes maintain the document security groups available. The following fields are displayed when configuring these codes.

System-Wide Code and Description Fields

Field Name	Field Description
Show this code for Location	Select this check box to enable the code for the selected location.
Use for API only	Select this check box to indicate that the code is only for use with an application program interface (API).
Code	The code word you previously entered is displayed here, but you can enter a different code if needed. If you enter a code word that has already been assigned to another code, a warning message is displayed, as codes must be unique. Code words can contain numbers and uppercase or lowercase letters. You can also include periods, dashes, underscores, and parentheses. The word ALL cannot be included in the code word, regardless of case.
Description	Type a description for the code.
Mappings (ALT+M)	This option is not available for all codes. If mapping is available for the code, click this link to map codes in Odyssey to state-specific codes.

System-Wide Effective Information Fields

Field Name	Field Description
Effective Date	If the code is not available until a specific date, enter the date that the code becomes available.
Obsolete Date	If the code becomes obsolete (meaning it is no longer used) or will become obsolete at some point in the future, enter an obsolete date. The code is considered to be inactive when it reaches the obsolete date and remains obsolete until the date is removed or changed to a future date. When a code is made obsolete, it is no longer accessible to the users and cannot be selected.

System Roles

Field Name	Field Description
01 QA All Rights	Click or a selected role to select which roles you want to add to the document security group. Users with the selected roles can add, view, or modify the documents and document types to which this group is assigned, depending on the rights given to the group. Users with these roles may also be able to make the document or document type obsolete as well as modify security and metadata. Select the appropriate check boxes in the Add, View, Modify, Obsolete, Security, and Edit Metadata columns to grant the ability to perform the actions. Click the column name to select or clear all of the check boxes in that column.

Field Name

Field Description

01 QA All Rights

Click

or a selected role to select which roles you want to add to the document security group.

Users with the selected roles can add, view, or modify the documents and document types to which this group is assigned, depending on the rights given to the group. Users with these roles may also be able to make the document or document type obsolete as well as modify security and metadata. Select the appropriate check boxes in the Add, View, Modify, Obsolete, Security, and Edit Metadata columns to grant the ability to perform the actions. Click the column name to select or clear all of the check boxes in that column.

Users

Click

or a selected user to select which users you want to add to the document security group.

The selected users can add, view, or modify the documents and document types to which this group is assigned, depending on the rights given to the group. Users with these roles may also be able to make the document or document type obsolete, as well as modify security and metadata. Select the appropriate check boxes in the Add, View, Modify, Obsolete, Security, and Edit Metadata columns to grant users the ability to perform the actions. Click the column name to select or clear all of the check boxes in that column.