Check Processing Queue
Disbursement checks are stored in the Check Processing Queue until they are exported to your office's check printing system.
Checks can be submitted to the Check Processing Queue individually or through a group disbursement process.
If all checks cannot be displayed at one time, click Next (ALT+N) to view the next page of checks or Previous (ALT+P) to view the previous page of checks. The following information about each check is displayed under the Checks to Process Print header.
| Column | Description |
|---|---|
| Submitted | This column lists the date and time when the check was submitted to the check printing queue. |
| Submitted By | This column lists the name of the user who submitted the check to the queue along with a unique ID number that is assigned to each user. |
| Source | If the check was submitted as part of the group disbursement process, Group is displayed along with the ID assigned to that group disbursement. If the check was submitted individually, "Individual" is displayed. |
| Pay To | The name of the recipient is displayed in this column. |
| Case Number | If the check is associated with a single case, the case number is displayed. If the check is associated with multiple cases,
"Multiple Cases" is displayed. Click this link to access a list of cases.
The Case Listing for Check dialog box lists all cases that are included in the selected check and the total amount disbursed from each. Click Print (ALT+P) to print the list of cases or Exit (ALT+X) to close the case list.
|
| Amount | The amount of the check is displayed in this column. |
Select Checks to Export
If you have the right to export all checks, all the checks are automatically selected (
) for inclusion in the export. Click in the Select column to exclude a specific check from being exported. To include a check that is excluded, click 
beside the excluded check.
) for inclusion in the export. Click in the Select column to exclude a specific check from being exported. To include a check that is excluded, click beside the excluded check.
If some checks are not selected, click Select All (ALT+A) to select all checks. After all checks to be exported are selected, click Submit (ALT+E). The checks are exported to the job queue in the order in which they are currently displayed in the check queue.
If you only have the right to export checks that you submitted, you cannot select checks submitted by other users.
When a check in the export queue is updated with the 
icon, this indicates that a process is running on the check and the check is not available for another export.
icon, this indicates that a process is running on the check and the check is not available for another export.
If a disbursement is first voided in Financial Manager and then voided in the originating product center, the voided transaction
is still listed in the Check Processing Queue. If you have the appropriate rights, you can mark voided checks as exported
from the Check Processing Queue. Right-click the check that you want to remove from the Check Processing Queue, and select
Mark as Exported. This option is only available on those transactions where the Financial Manager check has already been voided.
If your office uses Odyssey Financial Manager, exports are sent to Financial Manager.
Note: In the event of an error, click Reset to return all checks on the check processing queue to their state prior to running the export.Print the Disbursement Proofing Report
Click 
in the Checks to Process header to print a disbursement proofing report. The check information is displayed in a printable format. Click Print (ALT+P) to print the information.
in the Checks to Process header to print a disbursement proofing report. The check information is displayed in a printable format. Click Print (ALT+P) to print the information.